Privacy policy

We collect personal information that you voluntarily provide when you register for our services, express interest in Fuelease, use our website or apps, or contact us.

Our services include when you:

• Visit our website at https://www.fuelease.co.uk
• Download and use our mobile application (Fuelease UK) or any other application that links to this notice
• Engage with us in other related ways, including marketing or events

Personal information you provide

This may include:

• Names
• Email addresses
• Phone numbers
• Passwords
• Job titles
• Company and fleet details submitted through our contact or onboarding forms

Sensitive information: We do not process sensitive personal information.

Application and service data

If you use our application(s), we may collect the following when you grant access or permission:

• Geolocation information. We may request access to location-based information from your mobile device, either while you are using our app or during active trips, to provide route planning and fuel stop recommendations. You can change permissions in your device settings.
• Trip and fuel data. This includes route details, recommended and actual fuel stops, fill amounts, vehicle information, and savings calculations used to operate the driver app and manager dashboard.

This information is used to maintain the security and operation of our services, provide fuel recommendations, report verified savings to fleet managers, troubleshoot issues, and support internal analytics and reporting.

All personal information you provide must be true, complete, and accurate, and you must notify us of any changes.

We process your personal information for reasons that depend on how you interact with Fuelease, including to:

• Create and manage user accounts and authenticate access
• Provide fuel stop recommendations, route planning, and trip history in the driver app
• Calculate and report verified fuel savings to authorised fleet managers
• Operate and improve the manager dashboard and company settings
• Respond to enquiries submitted through our website contact form
• Maintain platform security, prevent fraud, and troubleshoot problems
• Comply with legal obligations
• Protect an individual's vital interests where necessary (for example, to prevent harm)

We may also process your information for other purposes where you have given consent.

The UK GDPR and GDPR require us to explain the legal bases we rely on. We may rely on:

• Consent. You may withdraw consent at any time.
• Contract. Processing needed to provide the services you or your employer have requested.
• Legal obligations. Processing needed to comply with applicable law.
• Legitimate interests. Processing needed to operate, secure, and improve our services, where those interests are not overridden by your rights.
• Vital interests. Processing needed to protect your vital interests or those of another person.

We may need to share your personal information when:

• Business transfers. We may share or transfer information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or part of our business.

We do not sell your personal information. Trip and fuel data is stored per company account and is accessible only to authorised users within that organisation.

We may use cookies and similar technologies (such as web beacons and pixels) to collect information when you interact with our services.

We may also permit third-party service providers to use online tracking technologies on our website for analytics and to help operate and improve our services.

You can control cookies through your browser settings. If you disable cookies, some website features may not work as intended.

We retain personal information only for as long as needed for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law (for example, tax, accounting, or other legal requirements).

No purpose in this notice requires keeping your personal information longer than the period in which you have an account with us.

When we no longer have a legitimate business need to process your personal information, we will delete or anonymise it, or securely store and isolate it from further processing until deletion is possible.

We do not knowingly collect, solicit data from, market to, or sell personal information of children under 18. By using our services, you represent that you are at least 18, or that you are a parent or guardian consenting to a minor's use of the services.

If we learn that personal information from users under 18 has been collected, we will deactivate the account and take reasonable steps to delete that data. If you become aware of any such data, contact us at info@fuelease.co.uk.

In some regions (including the UK, EEA, and Switzerland), you may have rights under applicable data protection laws, including the right to:

• Request access to and obtain a copy of your personal information
• Request rectification or erasure
• Restrict processing of your personal information
• Data portability, where applicable
• Object to processing in certain circumstances
• Not be subject to automated decision-making where applicable

You can make a request by contacting us using the details in the contact section below.

Withdrawing your consent

If we rely on consent, you may withdraw it at any time. This does not affect the lawfulness of processing before withdrawal, or processing based on other lawful grounds.

Account information

To review, update, or terminate your account, you may:

• Contact us using the details below
• Log in to your account settings and update your user account, where available

If you request account termination, we will deactivate or delete your account and information from active databases. We may retain some information where needed to prevent fraud, troubleshoot problems, assist investigations, enforce our terms, or comply with legal requirements.

Cookies and similar technologies

Most browsers accept cookies by default. You can usually remove or reject cookies, though some features may be affected.

Questions about your privacy rights? Email info@fuelease.co.uk.

Some browsers and mobile systems include a Do-Not-Track ("DNT") feature. No uniform technology standard for recognising and implementing DNT signals has been finalised.

We do not currently respond to DNT browser signals or other mechanisms that automatically communicate a choice not to be tracked online. If a standard is adopted that we must follow, we will update this notice.

We may update this Privacy Notice from time to time. The updated version will be indicated by a revised date at the top of this page. If we make material changes, we may notify you by posting a prominent notice on our website or by contacting you directly.

Questions or comments about this notice? Email info@fuelease.co.uk or write to us at:

Under applicable law in your country, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw consent to our processing.

These rights may be limited in some circumstances. To review, update, or delete your personal information, contact us at info@fuelease.co.uk with the subject line "Data subject access request".

See also our Terms of service.